Administrative Assistant Job Description

About Hudson Valley Bookkeeping, Inc:

Hudson Valley Bookkeeping, Inc. is a leading provider of bookkeeping services for Commercial Real Estate Investors and Mental Health Practices.

Locations: Montgomery, NY 

Position Overview: 

The Administrative Assistant will be responsible for providing administrative support to the owner. This role involves a variety of tasks related to organization, communication, and administrative functions, contributing to the overall productivity and success of the team.

Key Responsibilities:

• Manage and organize daily office operations and procedures.
• Handle incoming phone calls, emails, and correspondence. 
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies , inventory and place orders as needed.
• Maintain filing systems, ensuring information is easily accessible and up-to-date.
• Handle confidential information with discretion and professionalism.

Qualifications:

• Be a self starter: a person who can work effectively without regularly needing instruction on what to do
• High school diploma or equivalent. 
• Proven experience as an administrative assistant, office manager, or in a related role.
• Proficiency in Microsoft Office Suite or Google Suite
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and prioritize effectively.